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THE ROYAL CANADIAN LEGION BRANCH 110

GENERAL MEETING MINUTES


Date: June 19, 2017

Opening  Ceremonies:  Conducted by President D. Duff at 1900 hrs.

Deviation:  Motion by M.A. Goheen, seconded by C. Keip for deviation.    CARRIED: G2017072

Attendance:  full Executive Committee with the exception of T. Thomas, D. McInroy and G. Meloche

Total Attendance: 41 persons

Guest(s):  G. Lloyd, F-Zone President

INITIATIONS:    Conducted by D. Duff and C. Keip

New members:  Michael Walker and Lou Tapp

Minutes of General Meeting May 15, 2017, and Executive Meeting of June 5, 2017 were moved to be accepted.

Deviation:  The Minutes of these meetings were not displayed on the web-site in advance, and limited printed copies did not serve the attending membership.  President D. Duff orally presented the entire content of the May General Meeting.

Deviation:  The question of attached committee reports being absent was raised, these attachments are not presently available to the new Executive Committee.

Deviation:  The question of merging the positions of Secretary and Treasurer – despite an election having established a Treasurer – was raised.  This was followed by much discussion of the appointments made by the President.  It was suggested to ratify ALL appointed positions.

Deviation:  The President relinquished the Chair position to the elected 3rd Vice President so that he (D. Duff) could make Motions as follows:

Deviation:  D. Duff moved that T. Carr be appointed as 2nd Vice President, seconded by Y. Bouchard.  Motion G2017073 Carried.

Deviation:  D. Duff moved that D. Walton be appointed as Branch Padre/Chaplain, seconded by C. Keip.  Motion G2017074 Carried.

Deviation:  D. Duff moved that A. Plume be appointed as 1st Vice President, seconded by M. Raspberry.  Discussion followed reguarding qualification of the appointee as well as circumstances of a volunteer for the position.  Motion G2017075 Carried that A. Plume be the 1st Vice President.

Deviation:  D. Duff moved that the titles of Secretary and Treasurer be merged as per Branch policy and history under the name of N. Keip, seconded by M.A. Goheen.  More discussion ensued reguarding appointment versus general election results.  Motion G2017076 Carried, N. Keip is Secretary/Treasurer.

Deviation:  Comrade G. Lloyd conducted the installations of A. Plume as 1st Vice President, T. Carr as 2nd Vice President and B. Johnson as 3rd Vice President.  N. Keip had been installed as Secretary/Treasurer on May 26th, 2017.

Deviation:  Continuing with the reporting of past Minutes, N. Keip orally presented the Minutes of the Executive Meeting of June 5th, 2017.

It was moved by M.A. Goheen, seconded by C. Keip, that the minutes of the May 15th, 2017 General Meeting be adopted as submitted.  Motion G2017077 Carried.

It was moved by M. Raspberry, seconded by M. Holmes, that the minutes of the June 5th, 2017 Executive Meeting be adopted as submitted.  Motion G2017078 Carried.

Correspondence:  Secretary N. Keip read in several letters of appreciation and other general information.  Most will be posted to the Information Bulletin Board in the Lounge.  Moved by C. Keip, seconded by Y. Bouchard that the correspondence be accepted as read.  Motion G2017079 Carried.

Requests for Funds:  Secretary N. Keip read the current requests.  Special Olympics of Ontario sought more donations.  A measure of $500 was donated in March, 2017.  Moved by  G. Trottman, seconded by V. Buziak, that this request be moved to file.  Motion G2017080 Carried.

A request was made for a one-time assist with new facilities for Care and Share Food Bank of Trenton.  The letter included specific equipment and device needs.  A. Plume moved that the Branch donate $3,000 towards the purchase of a food freezer, seconded by G. Johnson.  The question of where they will now be located was raised and answered.  Motion G2017081 Carried.

Financial Statement:  The précis of the financial accounts was read by Secretary N. Keip.  Questions were raised by the members reguarding the Catch-The-Ace balance and the New Horizons account.  These details were clearly explained by the Branch Office Manager.  Moved by N. Keip, seconded by G. Johnson that the financial state be accepted as read.  Motion G2017082 Carried.

Reports:

The President presented his report, as attached at the end of these Minutes.  He has attended various events on behalf of the Branch, such as a visit to Trenton Memorial Hospital, Decoration of Graves and a dinner with the Ladies Auxiliary.

 

 

The Past President, Comrade Raspberry, presented his report as attached at the end of these Minutes.  As Past President, there was nothing to report.  As the representative of the Inter-Service Club, there was nothing to report as they are adjourned until September.  Under Training and Organization Development, he reported of upcoming affairs.  There are full-day training affairs in late August that all Executive members are encouraged to consider attending, in Belleville and Uxbridge. There will also be seminars for Veteran’s Service Officers and Poppy Service management.  Please read the attached report for dates and locations.

Under Rules, Regulations and Taxation – there was no report.

Club 60, Service Officer, Poppy, PR, Web service, Bar management, Sgt-at-Arms were all without report.

Membership – Comrade Cheryl Keip reported a present count of 1,119 members of Branch 110 in good standing.  She also advised that the new plastic membership cards will be expected for any renewals after late this summer.

The 2nd Vice President presented his report as attached at the end of these Minutes.  He listed all of the sub-committees that he is responsible for and assured all that he will have an active hand in each

Special Events and Entertainment Chair, L. Duff, read in a brief report as also attached to these minutes.

The 1st Vice President presented his report as attached at the end of these Minutes.    The majority of his duties were without report at this time, how-ever as Cadet Liaison, there were three season ending parades and much of their activities are ended for the summer.  He clearly spelled out the operation and rules of the “Catch the Ace” gaming, and also provided a brief précis of Branch involvement with the Trenton “Festival on the Bay” where the Branch will have a tent in support of the Poppy Fund.

House Officer suggested that something such as a white-board accompany the house key system.  At the moment, the key for the barbecue zone and devices was unaccounted for.  A lack of a key to the patio gate is a real concern for emergency evacuation of the patio and the bar/lounge.

President Duff spoke once more, seeking volunteers for the position of Branch Historian as well as Youth Education Co-ordinator.

Motion was made by V. Buziak, seconded by T. Carr to accept the reports as presented.  Motion G2017083 Carried.

Unfinished Business:  G. Lowe addressed the idea of extending bar operation hours for Friday and Saturday of summer months, with the thinking that this might attract some business from city marina users.  President Duff will look into this.

 

 

 

General and New Business:

A. Plume brought forth a motion that a sum of $1,287.18 be paid from the Poppy Fund for quarterly servicing of the elevator, seconded by M. McClafferty.  Motion G2017084 Carried.

A. Plume presented a motion that a sum of $1,300.00 be paid from the Poppy Fund for the cost of a bus to convey Branch members to and from the CNE Warriors’ Day Parade, seconded by M. McClafferty.  Motion G2017085 Carried.

M. Raspberry moved that the Executive Committee be allowed to expend as much as $1,000 per month for July and August – months in which there are no General Meetings to normally approve expenditures.  Motion was seconded by Y. Bouchard.  Motion G2017086 Carried.

M. Raspberry informed the membership that Branch 110 has been chosen as one of the host sites of a Torch Relay that is part of the Invictus Games.

M. Raspberry presented the President’s Award for services in support of the Executive Committee during the time of 2016/2017 to Yves Bouchard.

E. Newman questioned the inclusion of persons NOT of the F-Zone in the F-Zone Colour Party during the recent Drumhead affair.  It was made clear that this is a Zone matter and not one of Branch 110.

S. Scrimshaw asked when a list of who does what of the Branch Executive will be posted for the membership.  President Duff advised that finalizing details and assignments are nearly completed and that such a list will be posted soon.

Adjournment:  With all business matters being met, M.A. Goheen moved that the meeting be adjourned.  Motion G2017087 Carried.

Membership Chair C. Keip conducted a small membership attendance raffle, with 3 prizes going to M. Lalonde, E. Newman and S. Gaudreault.

Closing Ceremonies:  Conducted by President D. Duff at 21:03 hrs.

 

 

 

 

 

 

PRESIDENT REPORT:

 

First I would like to thank everyone for voting for me. lt is an honour to be your President.  I look forward to working with the committee members to keeping moving the Branch in a positive direction. I will do my very best while in this position. So far I have attended a number of events such as the donation to Trenton hospital from Zone, Decoration of graves, and most recently an invitation to dinner with our ladies Auxiliary.

 

 

 

PAST PRESIDENT’S REPORT - GENERAL MEETING 19 JUN 2017

Past President’s Report: Comrade Raspberry had nothing to Report at this time.

Inter-Service Club Report: Comrade Raspberry had nothing to report at this time as the next Inter-Service Club meeting will be in September 2017.

Training, Development & Organization (TOD)

Comrade Raspberry stated that he will be retaining the position of TOD for the upcoming term. He stated that this was very important to him as he will be able to share some of his knowledge and experience accumulated during his tour as President with the incoming Executive members. The following information was then passed on and will be posted on the Branch Notice Board:

Warrior’s Day Parade 19 August 2017 at the CNE: This is a very important and educational event where members can participate in a military-oriented event with Veterans of many countries to commemorate the achievements of Allied Forces during WW1 and WW2. Our Branch will once again be renting a bus and participating in this very special event where more than 5000 veterans and others will be marching through the CNE grounds. All members are encouraged to attend.

District F Training Seminars: 26 August (Belleville) and 27 August (Uxbridge)

This one day seminar will have the same information shared on each day – just choose the day that best suits you. Members are encouraged to attend the entire training day which will include the following topics (one hour each):

·         Training Development and Organization (TOD)

·         Bursary

·         Youth Education

·         Branch Secretary – Minutes

·         Honours and Awards, and

·         Public Relations

District F Veterans Service Officer Seminar: 09 September at Branch 322 Ajax

District F Poppy Seminar: 10 September at Branch 322 Ajax

This is my Report and I move for its adoption.

Manny Raspberry, Past President

 

2nd Vice President Report

 

Comrade Zone Commander, Comrade President, Comrades All, Good Evening

 

As the Branch 2nd Vice, my new responsibilities include Membership, Laison to the Ladies Auxilliary, Honours and Awards, Club 60, Bursury, Sick and Visiting, Shut Ins, Padre, and Track and Field.

 

I have read the Membership Manual, and will work closely with Comrade Cheryl to process member applications and membership administration as required.

 

I attended the LA General Meeting last Monday, and I will do everything possible to continue our excellent partnership

 

Similarly, I have read the Rituals, Awards, and Protocol Manual, and I will work with Comrade Cheryl to manage our Honours and Awards Program effectively.

 

Comrade Shelley and I will take care of Club 60 activities and concerns

 

I have discussed Sick and Visiting, with Comrade Trish and we will work together to take action soon when situations arrive.

 

I am looking for someone to help me with Shut Ins

 

Comrade Cheryl and I will also handle Bursury applications to be processed by the usual dates as in the past.

 

Once our new Padre Don has returned, I will meet with him.

 

Our District F Track and Field Meet will take place this Saturday at Oshawa.  Comrade Manny and I have arranged for all detailed requirements.    

 

This is my report, and I move for adoption.

 

Tom Carr

 

 

 

1st Vice President Report

Cadet Liaison

We did all 3 cadet annual review parades and gave out 1 medal of excellence medal at each unit

Catch the Ace week 3

We have sold 700 tickets so far

We need to come up with new ideas to sell tickets for the summer anyone with any ideas please bring them to the office

There is only two people that cannot buy tickets because their names are on the licence, and they are Debbie Holmes and Manny Raspberry

We are selling tickets at the bar from Sun to Fri. With all tickets put in the box on the bar and then put in our drum on Fridays

Sat we sell in the lounge from 2-4

Fri we sell in the lounge from 2-5 with the weekly draw being done as soon as the required paper work is done

Poppy

Nothing to report

Service Officer

Nothing to report

 

 

 

Special Events and Entertainment:

 

Things are pretty much complete for our Canada 150 Celebration with a long list of events happening .There will be posters placed on the boards throughout the branch showing the events for the day . I am working on other entertainment for the next couple of months and will update as I go, I am also starting to work on Opening of Legion Week activities.

Linda Duff Entertainment Chairperson.

 
 

MOTIONS

GENERAL MEETING

June 19, 2017

 

Motion by M.A. Goheen, seconded by C. Keip, to accept deviations.

CARRIED:  G2017072

 

Motion by D. Duff, seconded by Y. Bouchard, to appoint T. Carr as 2nd Vice President

CARRIED:  G2017073

 

Motion by D. Duff, seconded by C. Keip, to appoint D. Walton as Branch Padre

CARRIED:  G2017074

 

Motion by D. Duff, seconded by M. Raspberry, to appoint A. Plume as 1st Vice President

CARRIED:  G2017075

 

Motion by D. Duff, seconded by M.A. Goheen, to conjoin duties of Secretary and Treasurer

CARRIED:  G2017076

 

Motion by M.A. Goheen, seconded by C. Keip, to accept Minutes of May 15th, 2017 General Meeting as orally presented by the President

CARRIED:  G2017077

 

Motion by M. Raspberry, seconded by M. Holmes, to accept Minutes of June 5th, 2017 Executive Meeting as orally presented by the Secretary

CARRIED:  G2017078

 

Motion by C. Keip, seconded by Y. Bouchard, to accept the correspondence as read and presented

CARRIED:  G2017079

 

Motion by G. Trottman, seconded by V. Buziak, to “move to file” a request for further funding to Special Olympics – Ontario

CARRIED:  G2017080

 

Motion by A. Plume, seconded by G. Johnson, to provided $3,000 in support of Care & Share Food Bank, Trenton

CARRIED:  G2017081

 

Motion by N. Keip, seconded by G. Johnson, to accept the Financial Report as read

CARRIED:  2017082

 

Motion by V. Buziak, seconded by T. Carr, to accept all Committee reports as presented

CARRIED:  G2017083

 

 

Motion by A. Plume, seconded by M. McClafferty, to pay $1,287.18 from the Poppy Fund to cover quarterly elevator servicing

CARRIED:  G2017084

 

Motion by A. Plume, seconded by M. McClafferty, to expend $1,300 from the Poppy Fund to pay bus services to and from the Warriors’ Day Parade

CARRIED:  G2017085

 

Motion by M. Raspberry, seconded by Y. Bouchard, to allow spending up to $1,000 per month by the Executive during the months of July and August

CARRIED:  G2017086

 

Motion by M.A. Goheen to adjourn this General Meeting

CARRIED:  G2017087

 

 

EXECUTIVE MEETING

ROYAL CANADIAN LEGION  -  BRANCH 110

July 4th, 2017

 

 

OPENING CEREMONIES:  Conducted by President D. Duff at 1900 hrs.  We remembered our fallen comrades, specifically Rev Sid Horne.

 

ATTENDANCE:  M Raspberry, M Holmes, G Meloche, G Lowe, C Keip, A Plume, D Duff, N Keip, T Carr, L Duff, G Pratt, D McInroy

 

ABSENT:   T Thomas, B Johnson, S Gaudreault

 

Motion for deviation by M Raspberry, seconded by M Holmes.

CARRIED:  E2017027

 

Deviation:  President D Duff and Comrade C Keip conducted the initiation of 3 new members, M Douglas, KV McTaggert and B Hessel.

 

MINUTES OF GENERAL MEETING OF JUNE 19TH, 2017

 

Moved by G Meloche, seconded by A Plume, that the General Minutes be adopted as submitted.

CARRIED:  E2017028

 

MINUTES OF EXECUTIVE MEETING OF JUNE 5TH, 2017

 

Previously adopted by the General Meeting of June 19th, 2017, these Minutes were again submitted for review.  Moved by M Holmes, seconded by G Lowe, that these Minutes be adopted as submitted.

CARRIED:  E2017029

 

CORRESPONDENCE:

 

- a letter of appreciation from the VON was read in, monies contributed from a Trivia Night affair held by Branch 110 in June, 2017.  A motion was made by L Duff, seconded by M Raspberry, to donate $250 from this affair to the VON.  Belated and met, this motion was carried.  (Out of sequence)

CARRIED: E2017032

- a letter of information about the Legion “Off of the Street” Homeless Veterans service was read in.  It will be posted on the information board and read in again at the GM of September.

- fax of permission to use photos of a recent school awards (of children, St Paul Catholic Secondary School) was received for the record, and read in.  (Copy to 1st VP by request).

- a letter of appreciation from the French School Board for bursary awards as presented by G Meloche.

 

Motion to accept correspondence as presented was made by G Meloche, seconded by C Keip.

CARRIED:  E2017030

 

REQUESTS:

 

- a letter of appreciation of funds for “Almost Home” was received, with a request for further funds.  With no further information than an address of Kingston, this was moved as “move to file” by M Raspberry, seconded by G Meloche.

CARRIED:  E2017031

 

REPORTS OF STANDING COMMITTEES:

 

PRESIDENT REPORT:  The President submitted reports that he attended five local schools for “Merit Award” presentations, all of which were well received.  He will also be attending the 8 Wing Change-of-Command parade on July 14th.  As well, he presented current information about the recognitions of the passing of (Dr) Rev Sid Horne, and services to be held on July 18th in Trenton and July 19th at a preferred chapel in Napanee, full timings and dates to be posted in the lounge.

 

PAST PRESIDENT:  Comrade M Raspberry expressed pride in the Branch participation in the Trenton parade for “Canada Day 150”. His full comments are in the latter attachments of these minutes.  He also expressed appreciation to Comrade S Carter for initiating a committee for Canada Day events for children, how-ever it was decided that the city planned events would be in conflict, and the committee was ended.  Music and food at the Branch during the afternoon of Canada Day was a success, as was the evening entertainment of music and Karaoke, and a fair view of the city fireworks.  The Past President stated that people were enjoying themselves enough to cause a late’ish closing and a hat-collection to keep the DJ / Karaoke lady going a bit longer.

 

1st VICE-PRESIDENT REPORT:  1st VPresident A Plume commented on the “Catch the Ace” activity, in that it has slowed during summer months as expected, and having sales people available has been a bit of a problem.  Volunteers are always welcome.  He also stated a need for people to volunteer to fill two key time slots for each of the two days that the Branch will have sellers of Branch products and “Pass the Ace” at the Trenton Festival on the Bay – July 13th and 14th.  Volunteers are needed for the 13:00 to 15:00, and the 15:00 to 17:00 hrs operation on each of these dates.

 

2nd VICE-PRESIDENT REPORT:  2nd VPresident T Carr listed all of the sub-committees that answer to him, and gave comments on most.  His report is seen through-out these minutes as inputs to individual Committee Reports.  His report on Track & Field follows.  He suggests that persons that wear many hats, to submit all of their respective reports at one time – rather than standing and sitting many times,  (Side-comment:  the Secretary asks for written reports of these monologues, covering each title being reported).

 

3RD VICE-PRESIDENT REPORT:  3rd VPresident B Johnson was out of town, and had no report.

 

TRAINING, ORGANIZATION AND DEVELOPMENT (TOD):

Comrade M Raspberry advised of seminars being held in the near future for all Executive positions and any other interested Branch members, these being held in Belleville and Ajax in later August and early September.  His report is included in full at the end of these minutes for complete details.  He is asking that all interested persons contact him with intent to attend any part(s) of these seminars.

 

RULES AND REGULATIONS:  No report.

 

MEMBERSHIP:  2nd VPresident T Carr has studied manuals and has nothing to report.  Membership Chair C Keip reports that, aside from the 3 new members accepted this evening, there are 3 applications for membership (2 Associate, 1 Ordinary), 2 persons to transfer in to our Branch, and 4 lapsed members seeking reinstatement.

 

SICK AND VISITATION:  2nd VPresident T Carr had no report.

 

LADIES AUXILIARY LIAISON:  2nd VPresident T Carr attended a regular meeting, and accepted a donation cheque to the Branch from the L.A. of $5,000.

 

SICK AND VISITING:  2nd VPresident T Carr had nothing to report.

 

BURSARY:   2nd VPresident T Carr is studying manuals, expecting to become involved in September. Bursary Chair C Keip has no report.

HONOURS AND AWARDS:  2nd VPresident T Carr is studying manuals, Honours & Awards Chair C Keip has no report.

 

INTER-SERVICE CLUB:   There being no meetings during the summer, there was no report.

 

POPPY REPORT:  2nd VPresident T Carr advised that four bursaries have been awarded to local schools.

 

HISTORIAN REPORT:  there is no chair at the moment, and so no report.

 

SERVICE OFFICER:  1st VPresident A Plume has no report.

 

POPPY - BURSARY:  1st VPresident A Plume reported of the same 4 bursaries as did the 2nd VPresident under POPPY Report.  There was apparently a hitch with a name on one bursary, but all were sorted quickly.  This VPresident is actively seeking volunteers to attend and hold a station at the Trenton Festival on the Bay event on Dundas Street West during the afternoons and early evening of the Friday and Saturday.

 

TRACK AND FIELD:  2nd VPresident T Carr reported that District F meet went very well, working toward the Provincial Meet on the 14th/15th July at Windsor.  There is a 40-person team lined up, with much attention to time and details, on-line registrations, buses, other supportive needs as an event happens.

 

PADRE:  the appointed Padre has not yet been installed, and was absent due to ill health.  He will attend the service for the Reverend Doctor Sid Horne.

 

ENTERTAINMENT AND SPECIAL EVENTS:  Chair L Duff had previously moved that a sum of $250 be donated to the Victorian Order of Nurses from the Raffles fund.  (This motion was met under correspondence, E2017032.)

 

SENIORS’ CLUB 60:  2nd VPresident T Carr had nothing to report, the Chairperson was absent.

 

PUBLIC RELATIONS:   no report.

 

WEBSITE:  Chair M Holmes is on vacation and has taken time to update the web-site where information has become dated.  He has been checking web-site “hits” and the like – and the Minutes page is being seen.  He asked the Membership Chair to apprise him of updates for the Last Post web page, as it has not been updated since December 25th, 2016.  Membership Chair C Keip assured that she would get this information to him as soon as possible.  (NOTE:  the web page for Last Post is now current).

 

Comrade Holmes addressed the President about some category of photos that are required and understood between the two of them,

 

BULLETIN:  there is no person at present, and so no report.

 

BAR:   3rd VPresident B Johnson being absent, there is no report.

 

SGT-AT-ARMS:  No report at this time.

 

PARADE MARSHALL:  Absent, no report.

 

CENOTAPH:  there being no assigned chair, there was no report.

 

DECORATION OF GRAVES:  Absent, no report.

 

SPORTS:   No report.  When asked about the application to host the Dominion Games challenge, Chair D McInroy advised that it is still being formulated.

 

WAYS & MEANS:  Chair G Meloche reported that the month of June carried 5 meat draws, with a net result to the Branch of $2,496.

 

YOUTH EDUCATION:  there being no assigned chair, there is no report.

 

CADET LIAISON:  1st VPresident A Plume has no report.

 

HOUSE:  G Lowe reported that the insulating of the beverage storage room is still a work in progress, with the assistance of 3rd VPresident B Johnson.  Comrade Lowe is also trying to work out a secure method of replacing the pad-locked latch of the patio emergency gate with a crash-bar, in a secure fashion.

 

Comrade Lowe also raised the issue of a grant to be used to replace the existing Public Address system through-out the Branch building.  As House Officer, he was approached to assist with this project that was being dealt with by the Bar Manager, the Office Manager, the President and the 1st VPresident.  Discussion settled with the requests for needs (with the assistance of the Wing Telecommunications and Information Services Squadron – WTISS – being called for advice) and quotes will be sought by the upper management of the Branch.

 

Comrade Lowe also raised a concern about a youth that has been hired to paint the interior of some rooms.  The youth has a hit and miss approach, and Comrade Lowe was seeking permission to provide advice to the youth.  This was encouraged by the President.

 

MOTION TO ACCEPT ALL REPORTS AS PRESENTED:  Motion made by G Meloche, seconded by C Keip to accept all Committee reports, or the lack of.

CARRIED:  E2017033

 

UNFINISHED OR NEW BUSINESS: 

 

Comrade Plume presented a request from Quinte West Community Policing, funds to provide a “ride safe” bicycle and helmet to one local school. Each school provides candidates to receive this gift, and each community support agency provides assistance as best they can.  It was moved by A Plume, seconded by M Raspberry, that a sum of $250 be donated to the Quinte West Community Policing for their needs of a bicycle and helmet to a child, from the Raffles funds.  (Letters subsequently passed to the Secretary for Correspondence and Requests).

CARRIED:  E2017034

 

MOTION TO ADJOURN:  Motion made by G Meloche.

CARRIED:  E2017035

 

Meeting was adjourned with Closing Ceremonies conducted by President D Duff at 20:30 hrs.

 

 

 

PAST PRESIDENT’S REPORT – EXECUTIVE MEETING 4 JULY 2017

Past President’s Report: No Report at this time.

Inter-Service Club Report: No Report at this time.

Training, Development & Organization (TOD)

Comrade Raspberry reminded the Executive of the following upcoming TOD seminars designed to educate Executive Committee members as a learning/refresher training however, these seminars are open to all Legion Members.

·         Warrior’s Day Parade 19 August 2017 at the CNE:

·         District F Training Seminars: 26 August (Belleville) and 27 August (Uxbridge)

This one day seminar will have the same information shared on each day – just choose the day that best suits you. Members are encouraged to attend the entire training day which will include the following topics (one hour each):

·         Bursary, Youth Education, Branch Secretary/Minutes, Honours & Awards, and Public Relations

·         District F Veterans Service Officer Seminar: 09 September at Branch 322 Ajax

·         District F Poppy Seminar: 10 September at Branch 322 Ajax

Comrade Raspberry stated he will be collecting names of those wishing to attend and although not compulsory, it will significantly educate those who are new to a particular office on the Executive.

Branch Canada Day Celebrations:

Comrade Raspberry stated how proud he was to carry Branch Colours with his fellow Comrades and Ladies Auxiliary members in the Quinte West Canada Day Parade. It is always rewarding to participate in local activities and cement our involvement in the community.

Our own Branch Canada Day activities were extremely successful. Thank you to Comrade Sandra Carter for her initiative in trying to organize special family activities at our Branch however, it was decided that we would be in too much competition for participation with the Quinte West Canada Day celebrations in Centennial Park.

Our regular dance and BBQ on Saturday afternoon was extremely successful as our Branch was packed with members and visitors and, so was our evening dance/karaoke with Pam who played to our crowd until midnight. Besides playing some good dancing music and karaoke (has over 2500 song list), Pam is a fantastic singer so is an excellent all-round entertainer. I highly recommend the Branch hire her for future dances/events. Pam is also one of our recently hired bartenders and is very experienced in that field also.

Special thanks and recognition to Lynn Felker for her special Canada Day prize draw. Lynn begged, borrowed and bought (out of her own pocket), fantastic Canada Day related articles for her draw which raised hundreds of dollars. Throughout my past three years as President, Lynn has raised thousands of dollars and is to be commended for her generosity and dedication to raising funds for our Branch operation.

Comrade Raspberry wished all members of the Executive a safe and enjoyable summer.

This is my Report and I move for its adoption.
Manny Raspberry, Past President

Summary of Motions

Executive Meeting – July 4th, 2017

 

Moved by M Raspberry, seconded by M Holmes, to accept meeting deviations

CARRIED:  E2017027

 

Moved by G Meloche, seconded by A Plume, that the General Meeting minutes of June 19, 2017 be accepted

CARRIED:  E2017028

 

Moved by M Holmes, seconded by G Lowe, that the Executive Meeting minutes of June 5, 2017 be accepted

CARRIED:  E2017029

 

Moved by G Meloche, seconded by C Keip, to accept the correspondence as read

CARRIED:  E2017030

 

Moved by M Raspberry, seconded by G Meloche, to move-to-file a request for funds from “Almost Home”

CARRIED:  E2017031

 

Moved by L Duff, seconded by M Raspberry, to donate $250 to the VON from Raffles fund

CARRIED:  E2017032

 

Moved by G Meloche, seconded by C Keip, to accept all committee reports

CARRIED:  E2017033

 

Moved by A Plume, seconded by M Raspberry, to donate $250 to Quinte West Community Policing Service for ‘bikes for kids’

CARRIED:  E2017034

 

Moved by G Meloche to adjourn this Executive meeting

CARRIED:  E2017035

 

 

EXECUTIVE MEETING

ROYAL CANADIAN LEGION  -  BRANCH 110

August 8th, 2017


 

 

OPENING CEREMONIES:  Conducted by President D. Duff at 1900 hrs.  We remembered our fallen comrades.

 

ATTENDANCE:  D Duff, A Plume, T Carr, N Keip, G Pratt, G Meloche, L Duff, C Keip, M Holmes, S Gaudreault

 

ABSENT:   B Johnson, M Raspberry, T Thomas, D McInroy, G Lowe

 

Motion for deviation by A Plume, seconded by M Holmes

CARRIED:  E2017036

 

Deviation:  President D Duff and Comrade C Keip conducted the welcoming ceremony of 2 new members, Clifford Hatcher and Alan McDonald.  They were then escorted out of the meeting by the Membership Chair.

 

Deviation:  President Duff explained the background of the new welcome ceremony versus the formal initiations, based on Dominion Executive Council approved changes to procedures and protocols.

 

MINUTES OF EXECUTIVE MEETING OF JULY 4TH, 2017

 

2nd VPresident Carr questioned the presenter of the Poppy Bursary report of July.  The words show that it was the 1st VPresident that presented.  Moved by G Meloche, seconded by G Pratt that these Minutes be adopted as submitted.

CARRIED:  E2017037

 

CORRESPONDENCE:

 

- there were 7 cards as “Thank You” from students who received Merit Awards and bursaries, a Thank You card from the family of Marion Pattison (member passed), and letters of appreciation and thanks from a number of local community agencies, including Victims of Violence, 8 AMS for help with Camp Trillium golf, Special Olympics of Ontario, Loyalist College for bursaries and awards, Community Living of Quinte (and an invitation to their annual meeting) and one from the VON.  All posted to the General Information board.

 

- there were numerous information bundles reguarding such matters as the Highway of Heroes Foundation, Downtown Business Improvement Association, Ontario Command (including Legion Week history and suggestions) and Dominion Command newsletters, updates to over-all Legion operation rules, the entire Warrior’s Day Parade affair at the Canadian National Exhibition, all posted to the Information Board.

 

REQUESTS:

 

- there were a number of requests for financial assistance, each failed as a “Moved to File Motion” as

follow:

 

            - further support to Special Olympics of Ontario – met once this year.  Moved to file by M Holmes,

seconded by A Plume.                                                                                                         CARRIED:  E2017038

            - Sunshine (Dreams for Kids) Foundation of Ontario, has changed headquarters but was also supported

once this year, move to file by A Plume, seconded by L Duff.                              CARRIED:  E2017039

 

-  a personal request from a 12 year old for assistance to join the Red Devils.  This Branch cannot support individual requests as there would be too many and the funds could not meet this.  Move to file by M Holmes, seconded by G Meloche.                                                              CARRIED:  E2017040

 

-  Pegasus Cheer Athletics, training facility for cheer squads in the Quinte region for several years,

seeking funding for  individuals, programs or gymnasium services.  They are not yet on the recognized  

list of charitable organizations, and so moved to file by T Carr, seconded by G Pratt.

                                                                                                                        CARRIED:  E2017041

 

            - a request from the Metis Nation, a veteran’s council in their own right.  They have participated in a

number of Veteran affairs, including Vimy Ridge commemorations.  They are not presently listed as

accredited charities, and so moved to file by M Holmes, seconded by G Meloche.

CARRIED:  E2017042

 

REPORTS OF STANDING COMMITTEES:

 

PRESIDENT REPORT:  The President submitted a report, in that he has attended a number of local affairs that included the 8 Wing Change of Command parade, the presentation of the gift of a bicycle and helmet through the Quinte West Community Policing, and other local activities that some committees will report on.  He has also been quite busy re-reading and learning of the revisions to many Royal Canadian Legion manuals that have been altered and updated since the early summer of 2017.

 

PAST PRESIDENT:  Comrade M Raspberry being absent, his submitted report was read in by the 1st Vice-President.  In brief, it was a re-iteration of the upcoming training events under the “Training and Organization Development” title.  The listing of such events is on the Information board, with options to sign up to attend as much or many events as all members can.

 

Deviation:  As a follow up to the Past President report, 1st VPresident A Plume produced a motion to allow the expenditure of as much as $990 for himself and the Office Manager to attend a training session for Poppy Fund Officer duties and necessities.  Seconded by M Holmes.                                                     CARRIED:  E2017043

 

1st VICE-PRESIDENT REPORT:

 

1st VPresident A Plume reported under several titles and duties:

 

- in the position as Poppy Fund chair – the Trenton Festival on the Bay street sales and display was a success.

 

- as Service Officer, 5 persons were assisted with applications for veteran support, and 10 persons were assisted with travels to meet various medical needs.

 

- as Cadet Liaison Officer, he will attend the parade for the Cadet Pilot Scholarship (Wings) in later August.

 

 

2nd VICE-PRESIDENT REPORT:

 

2nd VPresident T Carr reported under several titles and duties:

 

– as Ladies Auxiliary Liason, he will be attending their return after summer September meeting.

 

- under his domain of Sick & Visitation, he had nothing to report.  Further into the meeting, the surgical needs of G Lowe were stated, and T Carr assured that he would follow up.

 

- under Track & Field, he was pleased to report that 40 persons will be competing in Brandon, Manitoba – all of which are of District F Zone – for the national Legion competitions.  He is now also the Zone F Chair for Track & Field.  He also reported that at least two members under Branch support have grown to compete in national and international status sport competitors.

 

- under Bursaries, T Carr advised that processes will begin in September, and he will be meeting with the Chair (C Keip) and Gloria Johnson to work out details.

 

- under Honours & Awards, he reported that processes will begin soon.

 

- under Membership, he had nothing to report.

 

3RD VICE-PRESIDENT REPORT:  3rd VPresident B Johnson was absent, and had no report.

 

TRAINING, ORGANIZATION AND DEVELOPMENT (TOD):

In the absence of the Chair, his report was submitted under the 1st VPresident.  Primarily, the importance of the end-August, organizational training sessions – encouraged for all to attend – was stressed and posted on the Information Board.

 

RULES AND REGULATIONS:  No report.

 

MEMBERSHIP:  Membership Chair C Keip reports that, aside from the 2 new members welcomed this  evening, there are 7 transfers out, 2 seeking re-instatement, 2 members passed away, 2 transferring in, and 3 new members applied.  She re-iterated that new membership cards should begin to arrive after August, and that renewals will be met with a sticker for the reverse side of the card.  The question was raised about increases to the National per capita charge – there was one increase of $1.25 as of January 2017, and there will be another raise of $1.25 as of January 2018.

 

HONOURS AND AWARDS:  Honours & Awards Chair C Keip has no report.

 

PADRE:  the appointed Padre will meet with our President, and expectations are being defined and met.

 

ENTERTAINMENT and SPECIAL EVENTS:  Chair L Duff reports that many activities and affairs are planned and organized for “Legion Week”.  Also, there is a Wine Tour planned for October 14th.

 

PUBLIC RELATIONS and WEBSITE:  M Holmes reported that activities are doing very well, various internet services (FaceBook, Twitter, etc) are receiving between 100 to 180 hits per month.  He expressed his appreciation for the large efforts supplied by Kailey Williams, our summer office assistant in that she has produced a number of advertising products and feeds the social media on behalf of Branch 110 very regularly.  Social media sites are interwoven by links and “hashtags”.

 

SGT-AT-ARMS:  Arrangements for travel and attendance at the Warrior’s Day Parade in Toronto (CNE – August 19th) is settled and signing up is done through the Branch Office.

 

 

WAYS & MEANS:  G Meloche reported that the past 2 months of Meat Draws have generated $13,054 of revenue, and that many donations have gone out to youth merit awards ($2,000), Care & Share Food Bank for new location equipment ($3,000 – a fridge), the VON ($500), the St John Ambulance ($75) and Quinte Community Policing ($250 – bicycle and helmet for one child).  Volunteer support through the summer has been very impressive and all affairs are well met.

 

SENIORS’ CLUB 60:  Chair person S Gaudreault reports that the first post summer meeting is due in September.

 

SICK & VISITING:  Chair person S Gaudreault named G Lowe as the only one currently in a situation, and he will be contacted for any needs as his recovery from surgery goes on.

 

CADET LIAISON:  (see 1st VPresident report.)

 

HOUSE:  G Lowe is recovering from surgery and unable to attend this meeting.

 

PADRE:  The President will meet with our new Padre to discuss expectations and duties.  Being involved with various other affairs, Rev D Walton has assured that he will provide as best he can, with the exception of ANY singing.

 

UNFINISHED BUSINESS: 

 

- G Meloche offered words of praise for the summer student who is painting the Branch facilities.  The President did point out that the young man is inexperienced and doing as well as he can, but can use a little direction at times.

 

GENERAL or NEW BUSINESS:

 

- A Plume moves that a contribution of $600 be made from the Nevada and Raffles Funds be made to “Victims of Violence” for up to 300 child fingerprint kits.  Seconded by G Meloche.                      CARRIED:  E2017044

 

- L Duff presented a motion to provide $500, from general funds, to purchase a street banner to advertise “Legion Week” – over head of Dundas Street West.  It will be printed both sides, roughly 20 foot span, and placed by Quinte West city employees.  From two quotes received, the better estimate was for $500 as now requested.  This banner will be useable for future years.  Seconded  by G Meloche.

CARRIED:  E2017045

 

- the President was given the names of 2 people who have stepped forward and volunteered to help around the Branch in any way that they can.  Their names and contact information can be found at the office.

 

- the 19th of September is the Branch dinner for Veterans, and the President would like to see as many of the Executive assisting with the serving of the meal, present and prepared to help at 17:00 hrs.  Initially, he encouraged full Blues & Greys, but after some discussion – the dress will be further looked at.  White shirt with a bow-tie (including vest if possible) might be a more practical option.

 

 

- at home to 8 Wing, on September 22nd, the common practice and invitation is for noon and  lunch – but the President is suggesting that the affair run for the full afternoon.  This will allow more time for serving members to become familiar with Branch 110, the people and the understanding that Legion membership is not only for “after service”, but even while still in the Forces.

 

- the last comments from the President involve the need for incident reports.  He encountered two matters over the week-end that immediate recording would be helpful with if there are any further concerns.  There was a furniture malfunction in one case that could have resulted in an injury, which it does not seem to have done.  If any incident of concern happens, he encourages an immediate report be written and left with the bar staff – while information and details are completely fresh – in the chance that any follow-up activities happen.  The other incident was written up, and involved persons are prepared if there is any follow-up.

 

MOTION TO ADJOURN:  Motion made by G Meloche.                                              CARRIED:  E2017046

 

Meeting was adjourned with Closing Ceremonies conducted by President D Duff at 20:08 hrs.

 

Summary of Motions

Executive Meeting – August 8th, 2017

 

Moved by A Plume, seconded by M Holmes, to accept meeting deviations.                                 CARRIED:  E2017036

 

Moved by G Meloche, seconded by G Pratt, that the Executive Meeting minutes of July 4th,  2017 be accepted

CARRIED:  E2017037

 

Moved by M Holmes, seconded by A Plume, that a request for further funding to the Special Olympics of Ontario be moved to file.                                                                                                     CARRIED:  E2017038

 

Moved by A Plume, seconded by L Duff, that a request for funding of Sunshine (Dreams for Kids) be moved to file.                                                                                                                                   CARRIED:  E2017039

 

Moved by M Holmes, seconded by G Meloche, that a request by a single youth for funds to join a sport league and team be moved to file.                                                                                                   CARRIED:  E2017040

 

Moved by T Carr, seconded by G Pratt, that a request for funding to Pegasus Cheer Athletics be moved to file.

CARRIED:  E2017041

 

Moved by M Holmes, seconded by G Meloche, that a funding request from the Metis Nation Veteran’s Council be moved to file.                                                                                                                CARRIED:  E2017042

 

Moved by A Plume, seconded by M Holmes, to provide an amount not to exceed $990 from the Poppy Fund to cover the costs of two named persons to attend Legion Poppy Fund Management training.       

CARRIED:  E2017043

 

Moved by A Plume, seconded by G Meloche, to provide a donation of $600, from Raffles and Nevada Sales, to the Victims of Violence service, to provide identification and finger-print kits and services for children.

CARRIED:  E2017044

 

Moved by L Duff, seconded by G Meloche, that $500 be allocated from General funds to purchase a banner that announces Legion Week, spanning the width of Dundas Street West.                        CARRIED:  E2017045

 

Moved by G Meloche to adjourn this Executive meeting.                                                  CARRIED:  E2017046

 

THE ROYAL CANADIAN LEGION BRANCH 110

EXECUTIVE MEETING MINUTES – SEPTEMBER 5, 2017

DRAFT

Date: September 5, 2017

Opening Ceremonies:    Conducted by President D. Duff at 1900 hrs.

Deviation:                           Motion by T. Carr, seconded by G. Lowe for deviation.                                    CARRIED: E2017047

Attendance:  Present: D. Duff, A. Plume, T. Carr, B. Johnson, M. Raspberry, G. Pratt, L. Duff, G. Lowe, M. Holmes, S. Gaudreault.  Absent:   T. Thomas, D. McInroy, G. Meloche, N. Keip, C. Keip, and D. Walton.

Minutes of Executive Meeting:  August 8, 2017, 2017.  Moved by M. Homes and Seconded by T. Carr that the Minutes be adopted as presented.                                                                                                                                           CARRIED: E2017048                  

Correspondence:             Letter from 413 Wing RCAFA inviting Branch 110 Members and Colour Party to the Battle of Britain Parade 1030 17 September 2017 at the Wing.  Passed to Sergeant at Arms and copy to be posted on Branch notice boards.

                                                All other correspondence were briefly discussed and as none of them required immediate attention, it was Moved by M. Raspberry and Seconded by T. Carr that they be held over and read at the next General Meeting.                                                                           CARRIED:  E2017049

Reports Of Standing Committees

President:                           Thanked Executive Members for their continued support.

Rules & Regulations:       New Dominion and Command By-Laws and Poppy Manual forthcoming.

Leadership & Development:  Previously named Training & Organizational Development (TOD).

                                                Following Branch members attend the District F Training Seminar August 25, 2017.

                                                D, Duff, A. Plume, T. Carr, B. Johnson, M. Raspberry, N. Keip, C. Keip, G. Meloche, G. Johnson, and C. Plume.  The Seminar was educational and well presented.

 Inter-Service Club:          M. Raspberry will attend next meeting September 7, 2017 at the Knights of Columbus.

Poppy Report:                   We are getting ready for the 2017 Campaign.  All literature and supplies have been ordered.

Service Officer:                 We assisted 4 clients with claims for Veteran Affairs and Transportation for 6 medical appointments.

Cadet Liaison:                    Presently updating contact information for all of our Cadet Organizations.

Ladies Auxiliary Liaison:   T. Carr will attend next LA General meeting.  LA have a euchre tournament scheduled for Monday September 18th in support of our Legion Week program.

Sick & Visiting:                   Get Well Cards will be sent to G. Newman and District F Commander D. Ramsey’s wife.

Track & Field:                     District F, Provincial and National competitions all completed very successfully this year.  At the Legion Nationals this year, all four Chaperones were from district F and the Ontario Team won 55 Medals.  Both the Most Outstanding Female and Male Athlete were from our Ontario Team.  A tremendous achievement from our Team Ontario.

Bar:                                        B. Johnson will present his Bar Report at the next General Meeting.

Sergeant @ Arms:            Colour Party will be attending the Scottish/Irish Festival 9 September, Battle of Britain Parade 17 September and the Legion Week Opening Ceremonies Sat 16 September.

Membership:                    Deceased Members:      R. Hall, Veteran  – R. Gilmore, Veteran – E. D. Thompson, Ordinary

Member and, J.L. Davis, Ordinary Member.

                                                Members to be Reinstated:     Ralph Albert Hooper and, Frank Artibello – both previously

Ordinary Members.                       

                                                Transferred In:    V. McTaggart, Ordinary member from British Columbia.

                                                New Member:  B. Fournier, recently retired.

 

Bursary – Scholarships:  Applications now being accepted.  T. Carr gave brief overview of the revised OSAP program and will reveal recent details at our next General meeting.

Honours & Awards:         End FY Report to Command by 30 September 2017.   T. Carr to action.

Entertainment - Special Events: Committee met prior to Executive Meeting to discuss Legion Week details.

Public Relations:               All Minutes posted on Branch website will be marked DRAFT until such time as they are approved at a General Meeting.

Club 60 Seniors & Legion Services:   Details for Legion Services will continue to be as the family wishes.

House:                                  Bar Beer Cooler to be insulated in the near future.

Parade Marshal, Cenotaph, Decoration of Graves, Padre, Sports, Ways & Means, CVITP and Past President:   No Report

Unfinished Business:      Nil

New Business:                   Moved by L. Duff and Seconded by A. Plume to donate from our Raffles Account, the sum of $250 to the Victoria Order of Nurses.                                                                      CARRIED:   E2017050

                                                Catch the Ace going well thanks to volunteers.  Happy the dart leagues are starting this week.

                                                Leadership and Development Chair M. Raspberry held a 15-minute training session which included an introduction to the Ontario Command Officer’s Manual and our Current Branch 110 By Laws.  Several items were very interesting and initiated worthwhile discussions.  Brief training sessions will continue at all future Executive meetings.

Closing Ceremonies:       Conducted by President D. Duff at 2045 hrs.

Motion for Adjournment:  Moved by M. Holmes and Seconded by S. Gaudreault.    

                          CARRIED:  E2017051

______________________­­­­­­­________                                      _____________________________

President:     D. Duff     ___Sep 2017                                         Acting Secretary:  Manny Raspberry   ___Sept 2017

 

Summary of Motions

 

EXECUTIVE MEETING – SEPTEMBER 5, 2017

 

Motion by T. Carr, seconded by G. Lowe for deviation.                                 CARRIED: E2017047

Moved by M. Homes and Seconded by T. Carr that the Minutes be adopted as presented.                                                                                                                                     CARRIED: E2017048                  

Moved by M. Raspberry and Seconded by T. Carr that they be held over and read at the next

General Meeting.                                                                                            CARRIED:  E2017049

Moved by L. Duff and Seconded by A. Plume to donate from our Raffles Account, the sum of

$250 to the Victoria Order of Nurses.                                                            CARRIED:   E2017050

Motion for Adjournment:  Moved by M. Holmes and Seconded by S. Gaudreault.                                                                                                                                      CARRIED:  E2017051

Manny

Manny Raspberry

A/Secretary

06 September 2017


 

 

 

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