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GENERAL MEETING

ROYAL CANADIAN LEGION  -  BRANCH 110

DRAFT     January 15th, 2018     DRAFT

 

OPENING CEREMONIES:  Conducted by President D Duff at 1900 hrs.  We remembered our fallen comrades, notably those who have passed since our last General Meeting.  Specifically Michael (Mickey) Quann.

 

ATTENDANCE:  D Duff, A Plume, T Carr, B Johnson, N Keip, M Raspberry, G Pratt, L Duff, G Meloche, M Holmes, C Keip and D McInroy.

 

Motion to accept deviations by G Trottman, seconded by G Meloche.                CARRIED:  G2018001

 

MINUTES OF GENERAL MEETING OF DECEMBER 18TH, 2017:

 

The name of one ill member was mis-spelled, and noted.  Motion by C Keip to accept as submitted, seconded by D McInroy.                                                                                 CARRIED:  G2018002

 

MINUTES OF EXECUTIVE MEETING OF JANUARY 2ND, 2018:

 

Motion by A Plume to accept as submitted, seconded by M Holmes.                  CARRIED:  G2018003

 

FINANCIAL REPORT:  Treasurer N Keip read in the balances of the Branch fund accounts as of the end of December, 2017.  Motion by T Carr to accept this summary, seconded by G Trottman.

CARRIED:  G2018004

 

CORRESPONDENCE:

 

Secretary N Keip read in the two letters of appreciation for support, one Christmas card, a letter to the Trenton Memorial Hospital in which a grant from Ontario Command and the Ladies Auxiliary Charitable Fund approved a grant of $12,227, and processes that were presented to Quinte West City Hall reguarding a re-zoning for Shopper’s Drug Mart reguarding the dispensing of prescribed methadone.

 

REQUESTS:

 

Secretary N Keip read the requests for finances as follow:

 

- a request for funding from Veterans Voices of Canada, a private agency based in Red Deer, AB.  Being very much out of our zone, and not on the approved list of charities, motion by A Plume, and seconded by G Meloche, to move this request to file.                                                        CARRIED:  G2018005

 

- a request from the Quinte West Minor Hockey Association, to sponsor teams or advertisements in the program for the Ontario Hockey Federation Juvenile Championships in April 2018.  Motion by G Meloche to move this request to file, seconded by C Keip.                                   CARRIED:  G2018006

 

Motion by M Raspberry, seconded by E Rankin, to accept the correspondence and requests as submitted.                                                                                                                CARRIED:  G2018007

 

 

 

REPORTS OF STANDING COMMITTEES:

 

Past President:  Comrade Raspberry welcomed all of our new members, as well as the transfer in.  He has known most of these people from enjoying our entertainment, and it’s a delight to see them join the membership.  In his Past President capacity, he has nothing to report.

 

Inter-Service Club:  Chair M Raspberry explained that there are 13 inter-service clubs in our community, whose motto is “Working together, hand in hand, to serve the community of Quinte West”.  All monies they collect or raise go directly into the community.  It’s also agreed that all notices of our events will be posted in the other respective clubs, which broadens our public relations.

 

Leadership and Development:  Chair M Raspberry reports that a volunteer list is being developed, as the teams define the functions and activities that will appreciate help.  The volunteer help might be in the office if they have a busy drive, or welcoming at the doors for functions, patio clearing after winter, or even stretching so far as to help the decorating committee of volunteers.

 

Youth Education:  Comrade Raspberry reports that the youth public speaking competitions are in-house on March 17th.  Most key work positions are ready, but there is still more needed on the day.  Anyone who can help are asked to approach him after this meeting.

 

Poppy Fund:  Chair A Plume reports that the past month saw 8 rides for veterans to medical appointments, a bit of a decrease from recent months. 

 

Cadet Liaison:   No report.

 

Service Officer:  No report.

 

Catch the Ace:  Chair A Plume reports that now in week 6, something over 700 tickets sold.

 

Ladies Auxiliary Liaison:  Chair T Carr reports that the ladies continue to be very busy, providing food services and support for many affairs.

 

Sick & Visiting:  Chair T Carr reports that there have been 2 “Get Well” cards, 1 “Thinking of you” card, and 4 “Sympathy” packages gone out.

 

Shut-In’s:  Chair T Carr reports that an after-action report of the Christmas party raised one key point that needs to be addressed next year.  This is not only for shut-in Legion members, but all such people of Quinte West, a detail that some agencies were not fully aware of.

 

Track & Field:  Chair T Carr reports that Oshawa has agreed to host the District F Meet of June 23rd, 2018.

 

Bar:  Chair B Johnson reports that the lounge dishwasher is leaking badly and been repaired any number of times.  As it is, it is an old model that is no longer supported.  There are inquiries towards pricing of replacement hardware.  A refurbished model might cost between $3,000 and $4,000, or a new one for between $6,000 and $7,000.  All management levels are looking into the options.

 

Historian:  Chair B Johnson reports that more items come in regularly for the museum, and are being assessed and catalogued for display.

House:  In the absence of Chair G Lowe, B Johnson reports that physical damages to Ladies washroom appliances and structures need repairs and that these repairs are underway.

 

Sergeant At Arms:  No report.

 

Membership:  Chair C Keip reports that to-date, the Branch has 732 members paid for 2018, and there were 1,135 members at the end of 2017.  Besides the welcomed new members this evening, there were 5 who were not able to attend.

 

Bursary:  As of last week, there were 2 bursary applicants processed.

 

Honours and Awards:  Chair C Keip reports that the committee will meet again soon, and requests that members fill out suggestion forms so there are options and ideas of who to recognize for service to our Branch.

 

Entertainment, Activities and Special Events:  Chair L Duff reports that the entertainment affairs have all been very successful, including both upper and lower floors for New Year’s Eve.  January 20th will have a live dance with “Winter Ale”.

 

Public Relations and Web-Site:  Nothing to report.

 

Parade Marshall:  No report.

 

Cenotaphs:  No report.

 

Decoration of Graves:  No report.

 

Sports:  No report at this time.

 

Ways and Means:  In the month of December, there were great meat draws with respectable gross receipts.  Many good causes received donations from these and past proceeds, all itemized and approved at the various Branch meetings. 

 

Club 60 Seniors:  No report.

 

President Report:  President D Duff reports that December was a highly successful month for the Branch, with both New Year’s Eve affairs well attended.  He expressed special appreciation to Neil Green and Glenda Trottman for managing and operating the Lounge party that was open to the public.  Some minor glitches of New Years’s have been noted with an eye to making things smoother for next year.  He also expressed thanks to the Ladies Auxiliary, all of the volunteers and to the Executive for the efforts that made so many affairs run so smoothly.  He is personally looking into a Volunteer Appreciation and incentive program, perhaps with a monthly recognition of one person each time.  More to follow on this.

 

Rules and Regulations:  No report.

 

CVTIP:  No report.

 

 

Motion to accept Committee reports was made by D McInroy, seconded by G Meloche.

CARRIED: G2018008

 

UNFINISHED BUSINESS:  None raised.

 

GENERAL or NEW BUSINESS: 

 

- a motion was made by G Meloche, seconded by A Plume, to provide $100 from Raffle Funds to the Port Hope Branch Poppy Fund, in honour of the recently deceased wife of District Commander Ramsey.       

CARRIED:  G2018009

 

- a motion was made by D McInroy, seconded by B Johnson, for an allocation of $300 from General Funds to assist Branch member participation in Zone and District sport events.   CARRIED:  G2018010

 

- A Plume described to the membership the trial acquisition of a point-of-sale device that can be leased from the CIBC, for office use with booking payments and membership renewals, as well as perhaps large scale purchases at the bar during social events.  This is a minor expense and previously approved by the Executive.

 

- M Raspberry made note of an open microphone / jam session, that is happening on the following Sunday in the Lounge from 1 PM onwards.

 

- T Carr reminded members of the upcoming Trivia Night, with times and prices already posted.

 

Motion to Adjourn;  Motion made by G Meloche, seconded by G Trottman, to adjourn this meeting as all business has been met.                                                                                            CARRIED:  G2018011

 

Membership Chair C Keip held a small raffle for attendance draws, where 3 gifts were given away.

 

Meeting was adjourned with Closing Ceremonies conducted by President D Duff at 19:48 hrs.

 

 

 

__________________________                                            _________________________

                                President                                                                                      Secretary

 

 

 

 

 

 

 

 

 

Summary of Motions

General Meeting – January 15th, 2018

 

Motion to accept procedure deviations by G Trottman, seconded by G Meloche.CARRIED:  G2018001

 

Motion by C Keip to accept the Minutes of the General Meeting of December 18th, 2017, as submitted, seconded by D McInroy.                                                                               CARRIED:  G2018002

 

Motion by A Plume to accept the Minutes of the Executive Meeting of January 2nd, 2018, as submitted, seconded by M Holmes.                                                                                         CARRIED:  G2018003

 

Motion by T Carr to accept the Financial summary as read, seconded by G Trottman.

CARRIED:  G2018004

Motion by A Plume, and seconded by G Meloche, to move to file a request from Veterans Voices of Red Deer, AB.                                                                                                             CARRIED:  G2018005

 

Motion by G Meloche to move to file, seconded by C Keip, a request for funds by Quinte West Minor League Hockey for promotional options.                                                                CARRIED:  G2018006

 

Motion by M Raspberry, seconded by E Rankin, to accept the correspondence and requests as submitted.                                                                                                                CARRIED:  G2018007

 

Motion to accept Committee reports was made by D McInroy, seconded by G Meloche.

CARRIED: G2018008

 

Motion made by G Meloche, seconded by A Plume, to provide $100 from Raffle Funds to the Port Hope Branch Poppy Fund, in honour of the recently deceased wife of District Commander Ramsey.     

CARRIED:  G2018009

 

Motion made by D McInroy, seconded by B Johnson, for an allocation of $300 from General Funds to assist Branch member participation in Zone and District sport events.               CARRIED:  G2018010

 

Motion made by G Meloche, seconded by G Trottman, to adjourn this.              CARRIED:  G2018011

 

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EXECUTIVE MEETING

ROYAL CANADIAN LEGION  -  BRANCH 110

DRAFT     February 5th, 2018     DRAFT

 

 

OPENING CEREMONIES:  Conducted by President D Duff at 19:00 hrs.  We remembered our fallen comrades.

 

ATTENDANCE:  Present – D Duff, A Plume, T Carr, B Johnson, M Raspberry, N Keip, G Pratt, T Thomas, L Duff, G Meloche, M Holmes and S Gaudreault.

 

Motion by T Carr, seconded by M Holmes, to accept deviations.                                     CARRIED:  E2018004

 

MINUTES OF GENERAL MEETING OF JANUARY 15TH, 2018

 

The Minutes were reviewed without discrepancies noted.  The question was raised about recording Executive members absent or excused, and put to rest.  Motion by M Raspberry, seconded by A Plume, to accept the Minutes as presented.                                                                                                          CARRIED:  E2018005

 

FINANCIAL STATEMENT:  No summary of finances has yet been prepared.

 

CORRESPONDENCE:  There were a few Thank You items and a couple of general interest, all of which can await the General Meeting.  Motion put forward by M Raspberry, seconded by G Meloche, to accept correspondence as presented.                                                                                              CARRIED:  E2018006

 

REQUESTS:  There were no requests requiring immediate attention.  Motion made by T Thomas, seconded by B Johnson, to accept requests as presented.                                                                               CARRIED:  E2018007

 

REPORTS:

 

Past President and Comrade, M Raspberry reports:

 

- Youth Education, our public speaking on Saturday the 17th of March, all contacts with the schools have been made, and all volunteers needed are lined up.  Provincial public speaking is here on May 5th, co-ordinated by a District F representative, and they have been asked if they need anything more than the venue.

 

- InterService Club, it seems that the Quinte West I/S Club is the only such in Ontario and perhaps Canada, in which all of the service support clubs meet and co-ordinate their activities and support each other fully.  Each May, the Quinte InterService Club holds a banquet.  Each club is expected to ‘buy’ ten tickets for attendance, and so later in the season, a motion will come forward for $300 to have ten members attend this affair.

 

- Leadership and Development, a suggestion is forward for our Branch to make a presentation at 8 Wing SCAN seminars and the like.  To welcome current serving, and those nearing retirement.  In the past, SCAN days are full and the Legion was asked to not add to the very busy day.  How-ever, there are gatherings at the Military Family Resource Centre, an autumn Base Open House as well as most units and squadrons having Professional Development days.  These are viable opportunities for our Branch to be represented.  Also sidewalk sale events and the Trenton Scottish Irish Festival.  Comrade Raspberry has volunteered to head this up, with a volunteer and some presenters.  Otherwise, under Leadership & Development, Comrades Raspberry and Pratt are working on a Sgt-at-Arms and colour party seminar in the spring.

 

1st VicePresident A Plume reports:

 

- Poppy Fund:  Nothing to report.

 

- Service Officer:  Assisting drives for medical needs are on-going, and 3 veterans are being assisted with paperwork.

 

- Cadet Liaison:  Requests are beginning to come in for awards of Medal of Excellence, one to each of the cadet groups.  There has been a special request for an additional such award to a recent transfer in, and that is being looked into.

 

- Catch-the-Ace:  Sales continue, with the current prize over $1,000.  There is thinking of perhaps trying to sell the tickets outside the Legion, but volunteers and considerations are needed.

 

2nd Vice President T Carr reports:

 

- Ladies Auxiliary Liaison:  Chair T Carr will be attending their meeting next Monday (Feb 12th).

 

- Shut-In Christmas Party:  Chair T Carr reports that the previously allocated funds were just slightly more than necessary, including transportation assistance, the affair came in under budget.

 

- Track and Field:  Two necessary officials required for June have been contacted and will be available.

 

- Membership:  there are, as of today, 820 Branch members paid up for the year of 2018.

 

- Bursaries: nothing to report.

 

- Honours and Awards: a meeting of the committee was held on February 2nd, suggestions reviewed and planning of the event co-ordination well underway.  Another meeting will be held in the near future.

 

3rd VicePresident B Johnson reports:

 

- Bar Operations: investigations continue through various avenues to deal with the out-dated dishwasher for the Lounge bar.

 

- Historian:  No report.

 

- Sports: Senior men’s darts do not move on, how-ever this year we have two youth moving on to District competitions.  A point of note is that for persons to advance and be supported for competitions in sport events – they must be directly affiliated with the Branch, AND they must meet meeting attendance or volunteer opportunities.  (House By-Laws) Without these people backing the Branch activities, they do not justify funds for challenge registration and attendance.  This will again be enforced as of the next sport season, September 1st, 2018.  Our Branch won the Zone shuffleboard competition, and so we will again host next year.

 

- House:  crash bars for patio gates are received, but waiting fair weather for mounting.

 

Sergeant-at-Arms:  Comrade Pratt has received word from Dominion Command that, now that the 100th year of Vimy Ridge has passed with commemorations, the only approved pin on the right lapel is the “We support our troops”.  All others are incorrect.

 

Entertainment & Special Events:  Nothing to report.

 

Public Relations, Web-site and Social Media:  Chair M Holmes has begun to take note during web-site updates, of the number of visitors to key pages.  All are very good, the site is visited often.

 

Parade Marshall, Cenotaph, Decoration of Graves:  Nothing to report.

 

Ways and Means:  Chair G Meloche reports December meat draws had extra donations from a number of local businesses, and he has hand delivered Legion cards of Thank You to each.   While January is generally slow for meat draws, this past one was very good, with attendance expected to rise as winter fades.

 

Seniors’ Club 60, Fallen Comrades:  No report on either category.

 

President Report:  President Duff began with comments about a volunteer appreciation program that he has looked at, and that it will be looked at from several directions in the near future.

 

Another notion has been brought to his attention - differentiated bar prices for members and non-members.  In discussion, this is a poor idea and almost impossible to sustain.  It would prove bad for family, friends, members and business.

 

At the most recent General Meeting, there were more new members than longer served people.  And most were not aware of what “motions” are, how to react.  There should be some way to express procedure to new members so that they understand a meeting and its activities.

 

The Dominion meeting of the Legion is in Winnipeg, MB this year.  While the size of our membership warrants a good number of votes, budgets generally allow up to 4 persons to attend.  Including registration, travel and accommodation for 5 full days, all at this meeting agreed that the estimated cost is a reasonable one to present to the General meeting later in February.

 

The annual Income Tax Program is set-up with volunteers registered and prepared to begin on February 27th.

 

UNFINISHED BUSINESS:

 

- The matter of the replacement of the house Public Address system was addressed by A Plume.  The grant has been approved, and he will work with the bar manager to define the scope of work necessary.

 

- The point of sale, debit card system, from CIBC is up and running and being used well by office staff.  The intent is primarily for membership renewals and function booking, but also available for purchases from the kit shop supplies.  Perhaps large scale purchases at the bars might happen but a minimum amount will need to be set.

 

- T Carr questioned the drapes and ceiling tile replacements for the upper level.  The drapes are in, and the rest is a work-in-progress.

 

NEW BUSINESS:

 

 - M Raspberry brought forward a motion from the October 2017 General Meeting, that our Branch nominate as many as three deserving members for Life Membership.  The Honours and Awards Committee has received one nomination, and it is time for the Executive to discuss this matter.  At this point, a motion was made by M Raspberry, seconded by A Plume, for the meeting to go into “in-camera” mode – ie: specific conversations are not recorded.  This is a common method of dealing with sensitive matters that are not for the general public.

CARRIED:  E2018008

 

- based on a motion submitted by C Keip on behalf of the Honours and Awards Committee, seconded by M Raspberry, discussion resulted in the one proposed member being nominated to Dominion Command for Life Membership.                                                                                                                        CARRIED:  E2018009

 

- T Carr asked if there is a dead-line for nominations to Honours and Awards.  The end of February is suggested with a maximum time of early March so that pins, certificates, etc can be on hand by the official affair on April 22nd.  G Meloche asked who can nominate, and the answer is that any member of the Branch can.  Forms are in the Lounge for all to see and use.

 

ADJOURNMENT:  All matters of business having been met, a motion to adjourn was made by G Meloche, seconded by M Holmes.                                                                                                      CARRIED:  E2018010

 

 

Meeting was adjourned with Closing Ceremonies conducted by President D Duff at 20:47 hrs.

 

 

 

__________________________                                            _________________________

                                         President                                                                                                          Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary of Motions

Executive Meeting – February 5th, 2018

 

Moved by T Carr, seconded by M Holmes, to accept meeting deviations.                         CARRIED:  E2018004

 

Moved by M Raspberry, seconded by A Plume, to accept the draft Minutes of the General Meeting of January 15th, 2018.                                                                                                                            CARRIED:  E2018005

 

Moved by M Raspberry, seconded by G Meloche, to accept Correspondence as presented.

CARRIED:  E2018006

 

Moved by T Thomas, seconded by B Johnson, to accept Requests as presented.              CARRIED:  E2018007

 

Moved by M Raspberry, seconded by A Plume, to move to “in-camera” mode for one discussion.

CARRIED:  E2018008

 

Motion by C Keip to accept a nominee for Life Membership based on assessments of the Honours and Awards Committee, seconded by M Raspberry.                                                                             CARRIED:  E2018009

 

Moved by G Meloche, seconded by M Holmes, to adjourn this meeting,                          CARRIED:  E2018010

Last Updated ( Feb 17, 2018 at 07:57 AM )

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